Beyond The Noise: Creating Welcoming Experiences at YVR’s Employee Party

Elettra recently had the opportunity to produce Vancouver Airport Authority’s (YVR) annual employee event at Science World. This year’s theme was Ignite Your Wonder, which encouraged guests to have some fun with Science World’s exhibits and connect with colleagues.

As part of YVR’s commitment to providing welcoming, inclusive, and accessible experiences for people of all abilities, this year’s event featured a sensory-friendly lounge. With over 700 guests, everyone has different sensory needs. This initiative was guided by YVR’s community partner, Pacific Autism Family Network (PAFN).

Placed inside Eureka Dark, the sensory-friendly lounge was not just a quiet room, but a retreat for guests who might find the sensory aspects of a large party overwhelming. The lounge was a carefully curated space with dimmed ambient lighting, low-volume music, soft seating, and two Haven cloud installations by Tangible Interaction, which allowed guests to enter and take a few moments to themselves.

The space was also equipped with various sensory tools to provide comfort and stimulation as needed. For those particularly sensitive to noise, noise-cancelling headphones were available, allowing individuals to fully control their auditory environment. NeeDoh fidget toys offered tactile stimulation to help soothe and relax.

The benefits of including a sensory-friendly lounge at YVR's employee party extended beyond individual comfort, contributing to a broader cultural shift towards inclusivity and awareness of neurodiversity in the workplace. The sensory-friendly lounge underscores the importance of acknowledging and accommodating the diverse needs of all employees, fostering a more inclusive, understanding, and cohesive workplace culture.

Here are some photos from the event: